Tips to write a good welcome letter:

Your welcome letter should be short, inviting, and to the point.

Always use language that conveys your enthusiasm or appreciation.

Make your client or any personal relation appreciated and needed, with your welcome letter.

For potential customers provide useful information and your letter should convey the value of your purpose.

Try if necessary to include an invitation with your welcome letter, to a special event for your business. This letter is very important, as it can be an effective way of promoting products or services you offer.

In case when welcoming a new business, you may wish to invite the reader to participate in your organization or association. It may also be appropriate to offer whatever specific assistance you are willing to give.

In corporate world welcome letters can be used to establish new positive associations and friendships, with other businesses and consumers in the area.

1) Redundancy. 2) Gross Mis-Conduct. 3) Poor Performance.

Employers must use proper employment termination letters, so here is an example of an employee termination letter template and tips.

Dear,

Mr/Mrs/Ms ____________,

Further to our meeting of _______ (date), I confirm that your employment with __________ (Company Name) is terminated with effect from _______(date). As stated at our meeting on _______ (date), the reason for termination your employment is as follows:

Reason 1 – e.g. Summary of Redundancy Reasons.
Reason 2 – Summary of Gross Misconduct.
Reason 3 – Summary Poor Performance.

Note: It is very necessary for the employer to remind the employee, of what steps had been taken, and when, by the company for the employee to enable him rectifying the situation.

State individual requirements such as return of company car, equipment, submission of expense claims etc and any other administrative details.

Clearly state actual leaving date, and details of notice period, holiday pay, general pay and pension or other benefits, plus redundancy settlement if appropriate.

Also clearly state how the employee can appeal to the decision – the employee’s rights, the appeal process and appeal time frames.

Please sign, date and return this letter as confirmation of receipt of this letter and any attachments/enclosures.

Yours truly,
__________________________

(Your Name & Designation)

Imp: Attachments/enclosures include copies of all relevant company policies, plus any supporting material related to the reasons for dismissal.

Date: ____________,

From: ____________, {Management}

To: ____________ {Recipient, Employee}

This notice confirms that we had a shot meeting earlier, when I mete you on ________ {Date}. In our meeting some serious issues were discussed regarding your poor work performance, due to the following reason(s):

____________________________,

____________________________.

In order to correct the above problem(s), it is necessary for you to adopt the following measures and steps:

____________________________,

____________________________.

I on behalf of the company’s management _______________ {Company Name}, like to affirm as strongly as possible that both of our earlier meet and this official memo is having only one primary purpose. That is to help you improve your work performance to a satisfactory level. We do have trust in you and hope that you will show improvement, so that you remain an employee of the company.

Please note that this official warning memo has been sent to you in duplicate. Do sign one copy after the words, “Receipt acknowledged” and return the other to me, as soon as possible.

_______________________

{President}

_______________________

{Company Name}

Receipt Acknowledged: ___________________.

Date : ________

To,

Dear, _____________ [Landlord's Name]

This letter is in reference to my previous request dated _________ [Date] for reimbursement for emergency repairs.
I have still not received the reimbursement nor has a date for reimbursement been set.

Once again, please find attached all the relevant paperwork for your review. I am requesting reimbursement for the repairs totaling $ [Amount].

Thank you,

____________________

Tenant’s Printed Name

____________________

Tenant’s Signature

____________________
Phone Number

____________________
Address

____

[Attach: copy of previous letter and attachment.]

]]> http://www.letter-samples.com/blog/second-request-letter-for-reimbursement-due-to-emergency-repairs/feed/ 0 http://www.letter-samples.com/blog/farewell-letter-template-saying-goodbye-to-your-colleagues/ http://www.letter-samples.com/blog/farewell-letter-template-saying-goodbye-to-your-colleagues/#comments Fri, 13 Mar 2009 11:49:26 +0000 admin http://www.letter-samples.com/blog/?p=1808 Date : _________

To,

Dear, __________ [Your Colleague's First Name]

As many of you probably know, today is my last day. But before I leave, I wanted to take this opportunity to let you know what a great and distinct pleasure it has been to type the words “Today is my last day.”

I will be leaving the ____________ [Your Current Designation] position at _____________ [Your Current Employer] this _________ [Your Last Day Of Work] and taking up ___________ [Your New Designation] position with new ____________ [Your New Employer] from __________ [Joining Date For Your New Job].

I have thoroughly enjoyed my tenure here and I am grateful to have had the opportunity to work with you. Your support, guidance and contribution has made my experience at ___________ [Your Current Employer], a memorable and enriching journey. And what I have gained from it gives me confidence to take on new challenges in the next phase of my career.

My new assignment requires me to relocate to ___________________ [Your New Location]. So let’s keep in touch over phone and email. My contact details are appended below.

Thanks again for everything.

Yours truly,

______________, [Your First Name]

______________, [Your Personal Phone]

______________, [Your Personal E-mail]

• Write your error letter as soon as possible after the unfortunate incident and dispatch the same.

• Accompany your apology with a promise of compensation or restitution.

• Post a sincere apology, as it can work wonders for you and can certainly go a long way to winning back a disgruntled customer.

• As your previous letter may have caused a certain amount of inconvenience to the reader. Keep the tone of your error letter very considerate and respectful.

• Do include some words such as “oversight” and “error”,as these words might help in minimizing the mistake.

• When writing this letter, be concise and polite.

• Don’t apologize unless you plan to take full responsibility, and don’t blame anyone.

• Do not blame your reader.

• If you have sent a collection or similar letter by mistake, you should apologize for your error and acknowledge any inconvenience you may have caused. You should also state the current condition of the customer’s account immediately.

• If in case the error affects several people or when a customer complaints about the error, it is always wise to take the time to explain and apologize to all involved.

• The letter needs to be detailed enough to explain what happened, but it should not be lengthy.

• The errors occurred while writing some official letters, then it should be the sole responsibility of the person to share the correct format of the error letter, with everyone so the group has the same and correct information.

Date ______,

To,

Dear, Mr. _______,

Recognizing your very busy schedule, I’m sending you this note as a reminder to renew your Cleaning and Maintenance Contract with us. I hope you have been more than satisfied with our service so far. Enclosed is a copy of the original contract for your convenience.

Would you please have your assistant drop me a note or phone if you require any further information, regarding the contract.

I’m sincerely looking forward to receiving your renewal.

Regards,
____________.

]]> http://www.letter-samples.com/blog/letter-of-reminder/feed/ 0 http://www.letter-samples.com/blog/acknowledgment-letter-for-shortlisted-applicant/ http://www.letter-samples.com/blog/acknowledgment-letter-for-shortlisted-applicant/#comments Tue, 10 Mar 2009 07:17:15 +0000 admin http://www.letter-samples.com/blog/?p=1792 Date :

To,

The Applicant,

Mr ________

Dear,

Thank you for your recent application for the post of ________(mention post). I on behalf of our firm ________, (firm name) is pleased to inform you that you have been short-listed and you are invited to attend an interview on ______,(date) at ______(location).

If you have any particular requirements in relation to the interview or the prospective job, please let us know immediately so we can discuss any equipment or facilities you may need.

Please bring with you to the interview evidence of your right to work in the ____, (country name) and the originals of your Academic qualifications.

Kindly inform at the earliest to our___________,(Departmental Administrator) on our office _________,(telephone number) to confirm whether you will attend.

Yours sincerely,

____________,

Manager,

Human Resources,

_____________, (firm name).

• Be polite in writing the letter to reject a job offer. In the opening paragraph, thank the employer for the offer. Convey that although you appreciated the offer, you are unable to accept the position. You may also wish to use an indirect approach, by stating the reasons for your refusal before rejecting the offer.

• You should give the employer the appropriate reasons for your refusal. The rejection of an offer is extremely important to the employer. It allows the company to formally move on to the next applicant. After you have stated your reasons for rejecting their offer, politely refuse the offer.

• End your letter with a sense of goodwill. This is important because you may wish to apply for a position with the company at a later date. Also, be sure to thank them for the time they invested while working with you.

]]> http://www.letter-samples.com/blog/model-for-rejecting-a-job-offer/feed/ 0 http://www.letter-samples.com/blog/how-to-write-a-request-letter-2/ http://www.letter-samples.com/blog/how-to-write-a-request-letter-2/#comments Tue, 10 Mar 2009 05:50:05 +0000 admin http://www.letter-samples.com/blog/?p=1782 Important tips for request letters.

• Introduce yourself and remind the reader of your connection (if necessary) before making your request.

• Be brief and Promote goodwill and trust.

• Be clear in making any kind of request to the person(s) involved.

• The reason(s) of your request should be in plain words and direct to the point.

• Don’t ever forget to mention the special contributions, the reader can make or how he/she can be helpful to you. Mention why you chose him or her, any benefits of fulfilling the request, etc.

• Be particularly courteous and tactful when writing a request letter. Put the reader at ease, and help her or him feel that responding will not be burdensome.

• Include as much detail as necessary to clearly convey your request.

• Don’t be manipulative. Be assertive but not overbearing.

• Be confident and persuasive, always Strive to make the person feel complimented that you would ask the favor of him or her.

• Make only reasonable requests.

• Do not create any confusions regarding the event, time of the event, venue of the event, and most important the dates of the event. Make it easy for the person to understand and respond.

• Do everything in your power so that the request can be granted.