[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am pleased to announce that we have a new board joining our company as of June 1, 2010. Shirley Peters will become a director following the retirement of Bill Waterford.

Shirley brings to the board 30 years of experience within all phases of telecommunications. We very much look forward to the insights and new ideas she will provide in her new role, especially given our company's prospects for growth and change in the coming months and years. Please join me in welcoming Shirley and wishing her the best as our new director.

Sincerely,

[Signature]

[Sender's first and last names]