Dear ______________
If you remember, we wrote to you about our terms on open account and are wondering if perhaps the personnel in your accounts payable department are unaware of these terms. If this is the case, we would appreciate it if you would bring this letter to their attention so that we may clear up any misunderstanding in regards to your account.
The ________ % discount we offer our customers is only applicable when the merchandise received is paid for within __________ days of delivery. We have been receiving your payments more than ___________ days after delivery. While you are under no obligation to pay sooner, this does not entitle you to take advantage of the discount.
Presently, the _______ % discount is being deducted from the face of the invoice and our charges for your earlier unearned discount, which we have added to your statements, are being disregarded.
The total amount due on us at this time for unearned discounts is _____________ (amount) . We must ask that you remit your check in that amount to us as soon as possible.
We do appreciate your business and hope that this letter will help to clarify any misunderstanding.
