Write this type of letter when you are communicating information about a sales pitch. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I’d like to ask for just a moment of your time today so I can inform you about my company and how we can benefit your organization and employees. A professional interior design firm, we have been in business locally for the past 8 years. We provide a full range of services to businesses like yours, mainly doing workplace design and assessment projects. We receive stellar feedback from our clients, who rave about how much we have changed their businesses for the better.
We would be happy to provide that same level of attention to your company, so please call or email me at your earliest convenience so we can sit down and see more specifically how we can custom design our services to meet your needs. I look forward to hearing from you soon, and thanks so much for your time.