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Reply inquiry and inability to offer substitute


Dear ______________

Your letter inquiring about __________________ (subject of inquiry) was brought to my attention.

While we manufacture a vast assortment of ______________ (products), none of our models fit the description which you provided. We have never manufactured ______________________ (subject of inquiry).

You may wish to direct an inquiry to the following distributor; whose firm has been in existence for many years and who may have the answer you are seeking:

_____________________________________ (name of firm)

___________________________________________________ (address)

_____________________________________ (city, state, zip)

I am sorry that I am unable to be of more assistance to you. Best of luck!





Reply to inquiry about discontinued model


Dear ________________

The reason that you have been unable to find our _________________ (product and model no.), is because this model has been discontinued. We replaced it with __________________ (new model number), which offers the same fine quality that our customers have come to expect, but is ________________ (selling point).

I am enclosing a list of the stores in your area where our products can be purchased, and would like to thank you for choosing our product.