Almost every company now has a privacy policy designed to protect the privacy of its employees. This policy may be rebelled against frequently as many other companies may call for employment references. Developing a formatted response for these requests will make it much easier to respond to multiple requests in a timely manner.

Dear _____________,

(Insert Company Here) has a very strict confidentiality policy in regards to our employees. At this time, we are unable to provide any information about (Insert Employee Name Here), except that he was employed at (Insert Company Here) from (Insert Date Here) to (Insert Date Here).

We value the security and privacy of our customers, so we have decided to eliminate any potential issues by not releasing any information into the public. If you require any further information, please have (Insert Employee Name Here) request that we create a recommendation letter and send it to you.

Sincerely,

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