Turning down a job applicant can be one of the most difficult tasks for an HR Manager. Knowing just what to say when rejecting an applicant may be difficult in the beginning, but having a standardized rejection letter will make that task much easier.

Dear _____________,

I want to thank you for taking the time to speak with me yesterday concerning our employment opening. I have reviewed your work history, educational background, and goals.

I appreciate your honesty and openness during our conversation but feel that your credentials are not an appropriate match for the current open position. Many applications have been reviewed and another applicant has been selected for this position.

If you would like to apply for another open position within the company, you may feel free to do so at any time. Your application will be placed on file for 90 days.

Please accept my best wishes for the future.

Sincerely,

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