Letters of Cancellation

Letter to Cancel a Reservation at a Preschool

Write this type of letter to notify a preschool that you are canceling a reservation you had made. Include any pertinent details in your letter, such as the name of the child for whom you had made a reservation.

[Your letterhead, if desired; if not, your return address]

[Date of letter—month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

In February, I made a reservation for my 3-year-old daughter Lily to attend Little Treasures Preschool beginning this August. However, some circumstances have changed, such that I must cancel this reservation. I understand, per our agreement, that I will receive a refund of the $75 deposit that I paid. Please send a check for that amount to the address listed at the top of this letter.

I apologize for any inconvenience resulting from this cancellation, and thanks very much for your attention to this matter. Please contact me if you have any questions or need further information.