[Your letterhead, if desired; if not, your return address]

[Date of letter—month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

We are writing to notify your company that we agree to the distributor arrangement as outlined during our recent phone meeting. We understand that you will distribute our products, beginning on May 20, 2010. We also understand that your company will receive compensation for providing these distributor services, as outlined in the contracts that our company will send to you this week.

We look forward to working with you in a mutually successful business arrangement as you serve as distributor for our products. Please do not hesitate to contact us if you need clarification or further information regarding this distributor agreement.

Sincerely,

 

[Signature]

[Sender's first and last names]