Write this type of letter for any situation in which you are communicating condolences. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you regarding ______________________ [reason for writing-mention the issue you are writing the letter about, along with all relevant details, such as the death of a loved one, a job loss, etc., and mention that you are extending your sincere condolences regarding the situation]. This ___________________ [situation about which you are expressing condolences, etc.] on __________________________ [further details, etc.].
Please ___________________ [action item-let me know if there is anything I can do to help you during this difficult time, etc.]. I'm sorry that you are faced with such a challenge. I hope it is a comfort to know that I care about you very deeply and am available to support you in any way I can.