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Alternate Collection Letter

Any business that involves the exchange of money may experience difficulty in collecting payments. Whether you deal with individuals or businesses, your clients may have various reasons for making late payments. Normally, these issues can be resolved within a few days. Sometimes, when an account becomes extremely past due, you must take drastic measures in order to rectify the situation.

Company
Street Address
City, State, Zip

[Date]

Addressee
Street Address
City, State, Zip

Dear _______________,

Your account is currently in default of our payment policy. This has been a recurring problem throughout the past year. Our long-term relationship has allowed us to keep this delinquent account on our books for a while, but our credit department has recommended that your account now be referred to our attorney for legal action.

I hope that you will resolve this account quickly so that we will not need to pursue legal action. We will wait [number] days for your response to this letter before we take any further action.

Sincerely,