Dear [Ms./Mr. Last name],
I have been a resident of [Town/City] for over [#] years and during all that time I have sought medical care only at the [Medical facility].
Due to a job transfer, I am now relocating to [Town/City] and would like the [Medical facility] to transfer my medical records to the following hospital, care of the Supervisor, Administration and Records:
My case file number is [#].
My last visit to the [Medical facility] as a patient was in May 2010.
I would also like to take this opportunity to convey my sincere thanks and appreciate the many years of exceptional care that I have experienced at the [Medical facility].
I have not only been an outpatient at the [Medical facility] many times, I have also had four surgeries under its roof. I must say that on almost each occasion, the doctors and support staff went above and beyond the call of duty to make the experience as dignified as it could be.
I especially thank [Dr./Ms/Mr. Name], [Dr./Ms/Mr. Name], [Dr./Ms/Mr. Name], [Dr./Ms/Mr. Name] and last but not the least, [Dr./Ms/Mr. Name].
I have no hesitation in highly recommending both the [Medical facility] and the doctors who staff it to anyone who cares to listen!