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Sample Letter for Rejecting a Job Candidate

Declining job applicants can be one of an HR manager's most unpleasant tasks. Knowing exactly what to say may be difficult, but having a standardized rejection letter makes this task much easier.

Your Name
Street Address
City, State, Zip


Street Address
City, State, Zip

Dear _____________,

I want to thank you for speaking with me yesterday concerning [Company Name]'s employment opening. I have reviewed your work history, educational background, and goals.

I appreciate your honesty and openness during our conversation, but I feel that your credentials are not the best match for our current open position. Many applications have been reviewed, and another applicant has been selected for this position.

Your application will be placed on file for 90 days. If you would like to apply for another open position within the company, please feel free to do so at any time.

Thank you for considering us, and please accept my best wishes for your future.