Write this type of letter for any situation in which you are communicating business-related information. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you regarding ______________________ [reason for writing-mention the business-related issue you are writing the letter about, along with all relevant details, etc.]. This ___________________ [assignment, etc.] on __________________________ [dates, details, etc.].
Please ___________________ [action item-RSVP by a certain date, including contact information, etc.]. Thank you for your attention to this matter, and please do not hesitate to contact me if you have questions or need further information.