[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
Thank you for taking the time to meet with us last week to discuss the upcoming marketing campaign for our client. We are looking forward to working with you as you provide graphic design services for this important project. As promised, we are sending to you the contract for the project, as well as all materials you will need to get started.
Please return the signed contract to us at your earliest convenience. Also please let us know whether the enclosed project schedule is reasonable to you. We will look forward to receiving your first set of completed work in a couple of weeks. In the meantime, please do not hesitate to contact us if you have questions or need more information. Thanks so much for your expert help on this project.
[Sender's first and last names]