[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
Please join all of us in welcoming our new board member, Bob Wiseman. After conducting a lengthy nationwide search for an ideal candidate, it became clear that Bob would be an excellent choice to lead us on our challenging current and future endeavors. Bob has accumulated 24 years of expertise within technology-related businesses and has thus gained invaluable wisdom and strategic ideas.
To offer each of you the opportunity to meet Bob, we will be holding a welcome reception in the main lobby on Wednesday, February 4 from 4 to 5 p.m. We hope you can join us then. And again, welcome to Bob from our entire staff and board.
[Sender's first and last names]