[Your letterhead, if desired; if not, your return address]

[Date of letter—month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I would like to take this opportunity to extend a warm welcome to Jim Brandan, our new account executive. Jim will be joining our staff starting on Monday, August 6th. Before joining us, Jim has accumulated 15 years of sales and management experience within manufacturing industries. We look forward to the many contributions he is sure to make.

When you see Jim, be sure to introduce yourself and answer any questions he has about our company. Again, let's welcome Jim. I'm looking forward to him being part of our staff.

Sincerely,

[Signature]

[Sender's first and last names]