[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
It is with great pleasure that we introduce our new staff accountant, Benjamin Woods. Having accumulated 11 years of experience in the accounting and finance field, Ben will surely prove to be an excellent addition to our highly talented staff. He will be handling a variety of key accounting-related responsibilities. His office will be on the second floor, room 240.
Ben's first day in our office will be on Monday, so please be sure to introduce yourself and welcome him. We will also have an informal coffee break on Tuesday morning at 10 a.m. in the conference room, so you can get to know Ben a little better at that time. Again, please join us in welcoming Ben to our company.
[Sender's first and last names]