[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Blue Enterprises is excited to announce the newest member of our company's dynamic team. On October 16, Debra Jones joined the technical support department as technical manager. In her new position, Debra oversees a staff of 15 company associates. She brings 17 years of experience in various technical support capacities.

We are eager to see Debra's positive contributions to our company and enthusiastically welcome her to our organization.

Sincerely,

[Signature]

[Sender's first and last names]