[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
It is with heavy hearts that we inform you of the death of our longtime employee, George Gerard, on October 20th. As you know, George had suffered with a prolonged illness in recent years. Needless to say, we will all miss him more than words can express. He was not just our co-worker but our good friend as well.
We will announce details regarding the memorial service as we hear more from George's family.
[Sender's first and last names]