[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
After 15 years of operation, our company's South Side location will be closing as of Friday, March 12. This location has served us well, and based on our future plans, consolidating into our main location is appropriate. Therefore, all equipment and personnel at the South Side location will begin the transition to our main location on Monday, March 8.
If you have questions about this transition or how it might affect you, please contact Human Resources at extension 7843. Thank you for your patience as we move through the process of closing the South Side location.
[Sender's first and last names]