[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
After 20 years of service with Allied Constructions, Bill Dodds is resigning from his position as executive vice president, effective May 6th. We are extremely grateful for Bill's contributions to the company and wish him the very best in his future endeavors.
We will provide further details on this transition as the information becomes available.
[Sender's first and last names]