[Date]

[Name]
[Title]
[Department]

Sub: Minutes of the October 8, 2011, special meeting

Dear [Last name],

[Ms./Mrs./Mr. Name], [Designation], would like you to know how privileged [s/he] feels to head an organization that employs people of your caliber.

The October 8, 2011, special meeting was called especially to listen to what our star sales people—including you—had to say about the company's Intrepid sales development program.

We are still collating the feedback the special meeting generated, but I can safely say that the initial assessment tells us you have been literally intrepid in your response!

We are so glad the special meeting succeeded in achieving its primary goal.

[Ms./Mrs./Mr. Last name] would also like you to know that the initial assessment of your invaluable feedback alone will be responsible for the implementation of a number of initiatives which you will soon hear more about.

I have been permitted to let you know that one of those initiatives will be an exciting overhaul of the company's Rewards & Progress program.

Enough said-in the coming days, weeks and months, expect to be happily surprised!

Meanwhile, we would like everybody to be on the same page as much as you do.

So, here are the minutes of the October 8, 2011, special meeting:

[Table with 'Topic', 'Summary', 'Action' and 'Executive Responsible' as the headings]

Please do let me know if you have any questions or need more information.

On behalf of [Ms./Mrs./Mr. Last name], I wish you a great future with the organization.

[Signature]
[Name]
[Title]