Sample Regulations Letters
As the name suggests, this type of letter serves to make employees or members of a group aware of certain regulations they are expected to follow.
If an organization follows a “Save Trees" policy, for example, the HR/admin department may circulate a letter among the employees asking them to minimize the use of paper as much as possible. The letter may also list ways employees can minimize their dependence on paper.
A circular asking employees to light up in a designated smoking area and nowhere else is another example of a regulations letter.
Leaves, office supplies, phone calls, noisy coworkers, office clutter, meetings, use of facilities, housekeeping responsibilities . . . are all examples of the various subjects a regulations letter can cover.
The regulations letter is usually drafted by the admin, HR or organizing team in consultation with office managers or team coordinators.
This type of letter may inform, warn and even announce punitive action to be taken against those flouting the regulation.
In a smaller office or team environment, the regulations letter may be required to be signed by each employee or team member to indicate they have read and agree to follow the regulation.
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