Write this type of letter for any situation in which you are accepting something either tangible or intangible. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.
[Your letterhead, if desired; if not, your return address]
[Date of letter—month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to notify you that I accept ______________________ [item, agreement, etc.] as specified __________________________ [in recipient's correspondence, phone call, etc.]. This acceptance is effective as of __________________________ [date on which your acceptance takes effect, such as today's date or another date].
Please contact me by calling ____________________.[phone number] or emailing __________________ [email address] if you have questions or need further information. Thank you for your prompt attention to this matter.