Billing Information Letter Sample to Vendors and Suppliers

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    Billing Information Letter to Vendors and Suppliers

    Write this type of letter when you are communicating billing information to a vendor/supplier. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.

    [Your letterhead, if desired; if not, your return address]

    [Date of letter-month, day, and year]

    [Recipient's first and last names]
    [Company name]
    [Street or P.O. box address]
    [City, State ZIP code]

    Dear [recipient's name]:

    We received a monthly bill from your company this week for services that your company provided to our company. I am contacting you to clarify and correct the amounts listed on the bill. It looks like we were double billed for a couple of line items, i.e., we were charged $20 x 2 and $40 x 2, but each of those charges should have only been listed once.

    Please contact me at your earliest convenience so that we can resolve this billing issue. I look forward to hearing from you and to correcting our bill. Thank you in advance for your attention to this matter.

    Sincerely,

     

    [Signature]

    [Sender's first and last names]

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