Vendors and Suppliers

Quotations to Vendors and Suppliers

Write this type of letter when you are communicating with a vendor/supplier about quotations, such as a quote that the vendor/supplier has given you for a prospective job. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Thank you for discussing with me the upcoming construction project that our company has planned. I appreciate you taking the time to obtain all of the necessary details so that you could generate a quote. I have just received the detailed quote that you and your staff put together for us. It looks thorough and complete, and I will need to take some time to review it.

I will get back to you if I have any questions or need further information pertaining to the quote. Otherwise, I plan to make a final decision on the project funding by the end of next week. I will contact you around that time to let you know whether I approve the quote and whether we plan to move forward with the project. Thank you again for working with me and for providing this quote.