Write this type of letter for any situation in which you are communicating business-related legal information. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
We are writing to inform you that we have reviewed the legal documentation pertaining to your intellectual property. More specifically, we evaluated whether there have been any violations of your intellectual property rights. In thoroughly reviewing the information, we arrived at the conclusion that no intellectual property rights had been violated.
If you have questions or require more information, please do not hesitate to contact us at the email address or phone number listed below. We would be happy to provide further detail regarding how we arrived at this conclusion, based on the documentation that we were given to review. Thank you for asking us to review this case, and it has been our pleasure to work with you.
[Sender's first and last names]