[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to confirm my intent to enter into a lease for my company's office space. The company, Nightline Productions, Inc., will begin this one-year lease at 389 Main Street, Dayton, Ohio on May 1, 2011. The monthly lease amount of $1,100 will be due on the 1st of each month.
I have enclosed a signed copy of this lease. Please send me a countersigned copy of the lease as soon as possible. If you have any questions, please call me at (323) 532-1212. Thank you for your prompt attention to this issue.
[Sender's first and last names]