[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you regarding a serious situation that has arisen pertaining to our company's proprietary information and intellectual property. Because of the confidential and sensitive nature of this matter, I cannot disclose a great deal of detailed information in this letter.
I prefer to disclose the details and to request your legal counsel at an in-person meeting. Therefore, as soon as possible, I would like to meet with you or one of the other attorneys at Cobble, Jones & Moore Law Offices. Please call me at 432-1212 so we can schedule an appointment. Thank you for your prompt attention to this issue.
[Sender's first and last names]