[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
As we look ahead to the holiday season, we are mindful that there are those who are much less fortunate than we are. In keeping with that, our company will again be holding a food drive this year, and we invite you to participate.
Between November 15 and December 15, please bring nonperishable, unopened food items, such as canned goods, to our main building's lobby. There you will find large barrels in which you can deposit the items you would like to donate for the food drive.
Thank you in advance for your generosity. I'm sure that the people who receive our donations will be extremely grateful.
[Sender's first and last names]