[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
As we approach the holiday season, we want to inform you of the pay schedule that we will be implementing during the next several weeks. Over Thanksgiving, your pay date will be the same as it is every month. In December, you will be paid on December 23, given that the usual pay date, December 25, is the Christmas holiday. Also, you will be paid on December 30, given that the usual pay date, January 1, is New Year's Day.
Please contact Human Resources with any questions or concerns you may have about this holiday pay schedule. We wish you and yours a wonderful and safe holiday season.
[Sender's first and last names]