[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
With the holiday season almost upon us, we would like to let you know about our pay policy for Thanksgiving, Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day. Employees who work on any of those holidays will receive 20% more than their usual hourly pay. The amount will be added into your next paycheck after the holiday you work.
Please check with your supervisor to find out more about being scheduled to work on any of these holidays, or to ask any questions you might have about the holiday pay.
[Sender's first and last names]