Dear [Ms./Mrs./Mr. Last name],
Thank you for meeting with my colleagues and me on [Date] to discuss your office property, [Address], and the terms of its lease.
I appreciate your patience and interest in considering us as your first tenants.
As you may well be aware, we are one of the nation's leading defense contractors and are interested in leasing your property for the exclusive use of our corporate social responsibility and public relations departments.
As far as I and the other principals are concerned, your property is a perfect fit for us.
However, some of the terms of your lease are . . . how do I put it . . . loaded in your favor.
Clause 2A especially is of great concern to us as it for all means and purposes transfers the liabilities pertaining to ownership of the property entirely into the hands of the prospective tenant.
Clause 9G is also of concern to us.
At the end of the third quarter ending last month, we have authorized the lease of 47 properties in 12 states and have never encountered a clause of this nature in any form or shape.
We ask the aforementioned clauses be reviewed by your principals in consultation with your legal department at the earliest to enable us to move forward in a direction of mutual benefit.
Please let me know if you have any questions or queries.
I look forward to your assistance.
Thank you for your time.