[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to inform you that I, as well as the other tenants at Sunnyside Apartments, intend to form a tenants' association. We plan to begin the group with our first meeting in May. The group will mainly exist for the purpose of discussing and managing neighborhood-related safety and maintenance issues.
We are looking forward to getting this group off the ground and value your feedback. Please call or e-mail me if you have any questions or comments for me or the other tenants.
[Sender's first and last names]