[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you regarding ______________________ [reason for writing-mention the sales-related issue, who is involved in this issue, any other specifics, etc.]. This ___________________ sales matter __________________________ [mention any additional and pertinent details about the sales issue].
Please ___________________ [action items regarding the sales issue-contact me, notify me if you have any questions about this sales issue, etc.]. Thank you for your attention to this issue, and [any additional details].
[Sender's first and last names]