Write this type of letter for any situation in which you are communicating information about a sales-related issue. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you regarding ______________________ [reason for writing-mention the sales-related issue, who is involved in this issue, any other specifics, etc.]. This ___________________ sales matter __________________________ [mention any additional and pertinent details about the sales issue].
Please ___________________ [action items regarding the sales issue-contact me, notify me if you have any questions about this sales issue, etc.]. Thank you for your attention to this issue, and [any additional details].