[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you today to tell you a little about my company and to also see if you might have time within the next couple of weeks to set up an appointment to meet with me. My company provides client-tailored, highly effective graphic design services for mid-sized companies. We have been in business for the past 15 years, serving satisfied clients throughout the region.
I would like to meet with you to find out more about your company's needs for our services. To that end, do you have some time, perhaps about 30 minutes, to meet with me either this week or next week? Please call or email me back to let me know. I look forward to meeting with you and to possibly providing quality graphic design services to your company in the near future.
[Sender's first and last names]