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Letter to Apologize for Damaging Someone Else's Property

Write this type of letter to apologize for damaging someone else's property. Include the details of the damage and how you plan to resolve the matter, such as whether you are going to pay for the damage and when you plan to complete the repairs.

[Your letterhead, if desired; if not, your return address]

[Date of letter—month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to convey my sincere apology for mistakenly backing into your mailbox with my car yesterday. I realize that your mailbox was seriously damaged during this accident and will need to be replaced. Therefore, I plan to purchase a new mailbox for you and will either install it or will pay for a professional installation. I would like to do this as soon as possible, so please call me so that I can get the specifications on the mailbox and to discuss the details about the mailbox replacement with you.

Again, I apologize for this accident and for any inconvenience it might cause. I look forward to hearing from you soon so we can work out the mailbox replacement details.




[Sender's first and last names]

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