Say You're Sorry with this Simple Apology Letter

Send an apology letter when you want to say you are sorry to someone or to a company regarding something, such as an incident that happened. You will sometimes write a letter like this on behalf of someone else, such as your child, your elderly parent, or someone who has placed you in charge of his or her affairs. Sometimes, apology letters are professional in tone and style but can also be more informal and conversational, depending on the situation and context. The style and wording you use in a letter depend on the specific circumstances.

It is generally best to keep letters as short and concise as possible while still communicating the necessary information. Feel free to customize and modify any of these letters according to your individual needs.

NOTE: In all letters, brackets indicate information that you should fill in. Remove the brackets when you have modified the text to your liking.

You should write an apology letter when you have inconvenienced or offended someone. Humbling yourself is rarely pleasant, but when the occasion calls for it, you should not hesitate to write an apology letter. This sample letter can make it easier; it demonstrates how to write such a letter while retaining a relationship with the inconvenienced person.

Sylvester Bigshot
114 Church Street
City, State, Zip Code


Dear Jolene,

I am extremely sorry that I forgot about our lunch date. I was so busy at work that day that it completely slipped my mind. To make amends, I would love to treat you to lunch next Wednesday at that new Italian restaurant, Julie's. Does 12:30 p.m. work for you? I have marked this date in my planner so that I will be sure to see it. Again, I apologize for missing our appointment.



Sylvester Bigshot