[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing regarding our upcoming legal adoption of Ashley Rose Smith, who was born on August 17, 2008. In accordance with your request, please find enclosed the background check information for my wife and myself. We are compiling the documentation pertaining to the other information that you requested and will be mailing that as soon as possible.

Please let me know if you have further questions or need additional information. At any time you may call me at (232) 555-3433. Thank you for your time and prompt assistance.

Sincerely,

[Signature]

[Sender's first and last names]