[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to you today to ______________________ [reason for writing-specify details about the termination issue, such as who is terminating something, what she or he is terminating and why, etc.]. This ___________________ termination __________________________ [mention any additional and pertinent details about the termination issue].
Please ___________________ [action items regarding the termination that are pertinent to the reason you are writing the letter]. Thank you for your attention to this important matter, and [any additional details regarding the termination].
[Sender's first and last names]