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Complain about Poor Product Quality of a Company's
Product

Write this type of letter to complain about the poor quality of a company's product. Include any pertinent details in your letter, such as where and when you purchased the product and the exact details related to the poor quality.

Version 1


[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I purchased one of your company's laptop computers through my local computer equipment store on January 10, 2011. Since then, I have experienced serious difficulties with this product. The initial installation and setup was complicated and problematic, and it was challenging to get adequate answers or information from your customer support department. I am still having difficulty with the computer, as a result of its poor quality.

Please contact me at the phone number listed at the top of this letter so that I can provide further details regarding this complaint and so we can resolve this. Thank you for your prompt attention to this matter.

Sincerely,

 

[Signature]

[Sender's first and last names]


Version 2


[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Thank you for contacting our company regarding the shoes that you purchased that had been manufactured by our company. We apologize for the problems you discovered with the quality of the two pairs of shoes you purchased. We want to resolve this matter fully to your satisfaction, so in light of that we are sending you two new pairs of shoes, plus a $10 gift certificate to spend on your next purchase.

We hope that this resolves the matter, and please contact us if you have further questions regarding this. You may contact us at 800 898-2828 between the hours of 8 a.m. and 5 p.m. Eastern time, Monday through Friday. Thank you for your business, and again, we apologize for any inconvenience.

Sincerely,

 

[Signature]

[Sender's first and last names]