All Purpose Thank You Letter

Write this type of letter for any situation in which you are communicating your thanks to someone and/or about something. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to thank you for ______________________ [reason for writing-mention who you are thanking, what you are thanking him or her (or them) for, any other specifics, etc.]. This ____________________________________ [mention any additional and pertinent details about the issue].

Please ___________________ [any action items regarding the issue-contact me, etc.]. Thank you again for your generosity and thoughtfulness, and [any additional details].

Sincerely,

 

[Signature]

[Sender's first and last names]

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