Send a thank you letter when you are communicating gratitude about something or someone. You will sometimes write a letter like this on behalf of someone else, such as your child, your elderly parent, or someone who has placed you in charge of his or her affairs. Sometimes, thank you letters are professional in tone and style, but they can also be more informal and conversational, depending on the situation and context. The style and wording you use in a letter depend on the specific circumstances.
It is generally best to keep letters as short and concise as possible while still communicating the necessary information. Feel free to customize and modify any of these letters according to your individual needs.
NOTE: In all letters, brackets indicate information that you should fill in. Remove the brackets when you have modified the text to your liking.
[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to thank you for ______________________ [reason for writing-mention who you are thanking, what you are thanking him or her (or them) for, any other specifics, etc.]. This ____________________________________ [mention any additional and pertinent details about the issue].
Please ___________________ [any action items regarding the issue-contact me, etc.]. Thank you again for your generosity and thoughtfulness, and [any additional details].