A Follow up Letter is important for many occasions. Many stores use Follow up Letters to contact previous customers, gain new customers, promote sales events, etc. Art Guilds use them to invite previous art show attendees to special art shows. Non-profit organizations use them to solicit funding. The list is endless. A Follow up Letter is also used to provide additional information or to clarify information. They also are used to announce future meetings. The following Sample Follow up Letter is a letter announcing future meetings and soliciting participation.

Mayor’s Office
Any Street
Any City, State, Zip

September 11, 2007
Dear Mr. Schilling:

The City Council is very happy to have concerned citizens like you to attend our meetings and take interest in improving our community.

We want you to know we have changed our meetings and will be meeting on Thursday each week beginning next month. As usual, the meetings will be held at 7:00 PM in the city building on Exporting Street.

We look forward to your presence and would like very much to have you serve on our Parks and Recreation Board.

Sincerely,

Jonathan Doe
Chair Person
City Council